Category Archives: Other Terms of Employment

HR Managing Lateness

Re posted from HR Singapore

Dear HR Members,We have actually come up with a grace period of 10 minutes daily for lateness. Any staff who are late after the grace period will have to apply for time-off.

However, it seems that about 80% of the staff still come in late everyday.

Would appreciate if you could share with me how to go about implementing policy since the above mentioned is not working.

Thanks in advance.

My reply:

HR can come up with any policy, but it takes all department heads to oblige and cooperate – subordinates who are late often should be disciplined. If there is no corporation, HR should bring the matter to the top Management. Pressure from top down always work (usually). Of course, HR must set a good example themselves. I have a lot of HR Colleagues who are frequent late comers themselves – that doesn’t help.


Issuing Duplicate Employment Contract

Can we issue duplicate employment contact to new hire?

The Employment Act does not take issue on this, but however a good practice could be to have the staff to sign 2 copies; 1 for himself/herself and the other for the company.
Duplicate copy can have a higher chance of potential dispute (e.g. forged signature?).

Under Light Duty; Allowed to Overtime?

Re posted from HR Singapore

We have a worker who was given Light Duty medical chit by a specialist doctor from the hospital. During office hours, we only let him walk around to inspect and check on equipment instead of his normal job scope that require more hands-on hard labour work.
Would like to know whether can we allow him to work overtime?

My reply:

The Employment Act does not cover such, and thus as long as he/she is certified fit to work, mutual agreement to overtime is allowed.

However, taking the “common sense” approach, he/she must be not feeling very well and thus consulted a doctor. For the well-being of the worker, he/she should not be given Overtime but go home on time to rest.
Do also note that if he/she is scheduled to do Overtime, there is an increase chance of work injury. In terms of the worker’s productivity, I think it goes without saying.

Definition of the word “week”

Different people might interpret differently. For example, some might say a week equates to any 7 days period.

As per the Employment Act, a week refers to a continuous period of 7 days, starting Monday and ending on Sunday. This is important when we are determining the hours of work per week, schedule of employees’ rest days, etc.

Reference can be found under my Page “Sources”:
Hours of Work

Can we cut employee salary after he has been issued with a Warning Letter?

Re posted from HR Singapore
Dear HR Practitioners,

Is employer allowed to cut employee pay by 25% during employee’s notice period Does it means employee sign on warning letter represent they agree on this cut-off?
Thank you.

My reply:

Signing on a Warning Letter doesn’t mean that one agree to the cut in salary, unless it is stated clearly on the form. Further, employer cannot cut employee salary (illegally) during notice period.